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• WLA Conference 2025 Exhibit Space Registration

  • Start
    09/24/2025
  • End
    09/26/2025
  • Location
    Best Western Downtown Casper, 123 West E St., Casper WY 82601

  Register

  
  

  If the past year has shown us anything, it’s that libraries are places of resilience, of  innovation, and of community. Most of all, libraries are places of joy. This year’s  conference is a celebration of all the reasons Wyomingites love our libraries. Join us this  September 24-26, 2025 at the Best Western Downtown Casper as the Wyoming library  community comes together to share stories, strength, and joy at the Annual Wyoming  Library Association Conference. 

  Vendor Prospectus PDF

  
  

  EXHIBIT SPACES

  Exhibit spaces include:

  • A skirted table (your choice of table 8' x 3' or 6' x 3')
  • Wi-Fi
  • Electrical access

  Booth materials may be mailed to the conference hotel 1 week prior to the conference. Please clearly indicate that packages are for the WLA Conference and include your name. 

  Please ship booth materials to: Best Western Downtown Casper,123 West E. St, Casper, WY 82601

  
  

  Best Western Downtown Casper Hotel Booking Link:

  https://www.bestwestern.com/en_US/book/hotel-rooms.51075.html?groupId=A64XF9T3

  
  

  Exhibit Space Fees:

  Early Bird Rate (April 24- July 31) General Rate (Aug 1- Sept 13)

  6' x 3 skirted table   Early Bird Rate: $325.00      General Rate: $375.00

  8' x 3' skirted table   Early Bird Rate: $350.00     General Rate: $400.00

  Each extra table $200.00 (maximum of 2 extra tables)

  REGISTRATION DEADLINE: September 13, 2025

  Reserve your space early to guarantee the best rates and options   

  
  

  Preliminary Exhibit Activities & Schedule

  September 24	Wednesday		1- 4pm – Early conference track (no vendors or exhibit hall)
  September 25	Thursday		7:30am                        Vendor Set-Up  8:00am                        Registration Opens!  8:00–9:00am               Interest Group Meetings  9:00am-5:00pm         Vendor Hall Open  9:30-10:20am              Breakout Sessions   10:30–11:30am          Vendor Hall Grand Opening!   11:30am–1:30pm        Kickoff Luncheon & Keynote Speaker 1:30–2:50pm               Breakout Sessions   3:00–3:45pm              Vendor Time  4:00–4:50pm               Breakout Sessions   5:30pm                        Awards Reception
  September 26	Friday		8:00am–12:30pm       Vendor Hall Open  8:00–9:00am               Vendor Time & Interest Group Meetings 9:00–9:50am               Breakout Sessions   10:00–10:30am          Coffee and Treats with Vendors  10:30–11:20am           Breakout Sessions   11:30–12:20pm           Breakout Sessions   12:30pm                      Author Luncheon

  
  

  Sched Conference App 

  This year we have a new conference app, Sched, to streamline the conference experience for attendees and vendors/sponsors/exhibitors. Some of the features available through the Sched app include: 

  • ability to interact with attendees  
  • vendors/sponsors/exhibitors can curate their own profile pages, which can include:

  Links to your website

  Downloadable information about your product

  Access to online catalogs (book vendors)

  Photos and videos

  Quick and easy access to your contact information

  Quick and easy way to gather attendee’s information access to chat platform

  Full Schedule

  Exhibition Cancellation Policy:

  • Cancellations received prior to August 1, 2025 will receive a full refund, less a $30.00 processing fee. 
  • Cancellations received August 1-31, 2025 will receive a 50% refund.
  • No cancellation will be accepted after August 31, 2025.
  • Contact WLA@amigos.org with cancellation requests or questions.

  Did you know that you can also register for a wide range of sponsorship opportunities? To see all of the sponsorships available and to register, click HERE.

  Conference Code of Conduct
  

  Show details
• WLA 2025 Conference Sponsorship Registration

  • Start
    09/24/2025
  • End
    09/26/2025
  • Location
    Best Western Downtown Casper, 123 West E. St., Casper, WY 82601

  Register

  
  

  If the past year has shown us anything, it’s that libraries are places of resilience, of  innovation, and of community. Most of all, libraries are places of joy. This year’s  conference is a celebration of all the reasons Wyomingites love our libraries. Join us this  September 24-26, 2025 at the Best Western Downtown Casper as the Wyoming library  community comes together to share stories, strength, and joy at the Annual Wyoming  Library Association Conference. 

  VENDOR PROSPECTUS PDF

  
  

  SPONSORSHIPS:

  $1,000 Diamond Speaker Sponsor- 2 available

  Includes: 

  Name & logo listed on conference materials:

  • Digital signage
  • Conference program
  • Website & Social media
  • Sched Promotions (Conference app)
  • Printed materials

  Pop-up banner with name and logo displayed at luncheon and in the exhibit hall during conference*

  Choice of one of the following options (1st come, 1st served):

  • Thursday Luncheon Speaker
  • Friday Luncheon Speaker

  Introduce your chosen speaker on behalf of your company

  Verbal and visual acknowledgment of your support in bringing the speaker to the conference (during the keynote intro)

  1 promotional email sent out via WLA email discussion list

  * Must finalize sponsorship by July 31st in order to guarantee pop-up banner

  
  

  $750 Platinum Tech Sponsor- 1 available

  Sponsorship of our new Tech Center where attendees will come together to network, and recharge.

  Includes:

  Name & logo listed on conference materials

  • Digital signage
  • Conference program
  • Website & Social media
  • Sched Promotions (Conference app)
  • Printed materials

  Pop-up banner with name and logo displayed at luncheon and in the exhibit hall during conference*

  1 promotional email sent out via WLA email discussion list

  * Must finalize sponsorship by July 31st in order to guarantee pop-up banner

  
  

  $500 Gold Reception Sponsor- 2 available

  Includes: 

  Name & logo listed on conference materials

  • Digital signage
  • Conference program
  • Website & Social Media
  • Sched Promotions (Conference app)
  • Printed materials

  Name & logo posted at the reception refreshment table

  Pop-up banner with name and logo displayed in the exhibit hall during the conference and in the reception area during reception*

  Verbal recognition given during the reception

  * Must finalize sponsorship by July 31st in order to guarantee pop-up banner

  
  

  $250 Silver Award Sponsor- 3 available

  Includes: 

  Name & logo listed on conference materials

  • Digital signage
  • Website & Social Media
  • Sched Promotions (Conference app)

  Choice of one of the following options (1st come, 1st served):

  • Outstanding Librarian Award
  • Outstanding Library Award
  • Outstanding Hero

  Verbal and visual recognition during the award ceremony for your support of chosen award

  Opportunity to be on stage representing your company during award presentation

  
  

  $100 Bronze Snack Sponsor- Unlimited

  Includes: 

  Name & logo listed on conference materials

  • Digital signage
  • Website & Social Media
  • Sched Promotions (Conference app)

  Name & logo displayed on a sign at the snack table

  
  

  Special Sponsorship Opportunity

  Passport Sponsor

  Contribute a prize valued at $30 or more to be given at the conference

  Includes:

  Name & logo listed on conference materials

  • Digital signage
  • Website & Social Media
  • Sched Promotions (Conference app)

  Verbal recognition of your donation when the prize is awarded

  
  

  Sched Conference App 

  This year we have a new conference app, Sched, to streamline the conference experience for attendees and vendors/sponsors/exhibitors. Some of the features available through the Sched app include: 

  • ability to interact with attendees  
  •  vendors/sponsors/exhibitors can curate their own profile pages, which can include:

  Links to your website

  Downloadable information about your product

  Access to online catalogs (book vendors)

  Photos and videos

  Quick and easy access to your contact information

  Quick and easy way to gather attendee’s information access to chat platform

  FULL SCHEDULE

  Cancellation Policy

  • Cancellations received prior to August 1, 2025 will receive a full refund, less a $30.00 processing fee.

  • Cancellations received August 1-31, 2025 will receive a 50% refund.

  • No cancellations accepted after August 31st, 2025.

  Contact WLA@amigos.org for all cancellations and questions. 

  Conference Code of Conduct
  

  Show details
• WLA 2025 Annual Conference

  • Start
    09/24/2025
  • End
    09/26/2025
  • Location
    Best Western Downtown Casper, 123 E St., Casper WY 82601

  Register

  
  

  
  

  September 24-26, 2025

  
  

  Best Western Downtown Casper

  123 E. St.

  Casper, WY 82601

  
  

  PRICING

  
  

  Early Bird Registration (July 21 - August 15)

  Members - Full Conference: $220.00

  Members - One Day: $120.00

  Non-Members - Full Conference: $280.00

  Non-Members - One Day: $160.00

  
  

  Regular Registration (August 16  - September 19)*

  Members - Full Conference: $250.00

  Members - One Day: $150.00

  Non-Members - Full Conference: $320.00

  Non-Members - One Day: $200.00

  
  

  * Pre-printed conference name tags will only be available to attendees who register before September 5, 2025.

  
  

  
  

  Conference Schedule

  
  

  
  

  FULL SCHEDULE

  
  

  HOTEL INFORMATION

  Ask for Wyoming Library Association Room Block when making reservations.

  Best Western Downtown Casper (Conference Hotel)
  123 W E St.
  Casper, WY 82601
  (307) 439-2074

  • $96/night
  • Check-in: 3:00 pm
  • Check-out: 11:00 am

  BOOK NOW
  

  Ramkota Casper*
  800 N Poplar St.
  Casper, WY 82601
  (307) 266-6000

  • $96/night
  • Check-in: 3:00 pm
  • Check-out: 11:00 am

  BOOK NOW
  

  
  *Attendees are responsible for their own transportation to and from this hotel to the conference.

  
  

  
  

  GRANTS

  Need assistance to attend this conference? Click HERE for McMurry Grant information.

  
  

  CANCELLATION/REFUND POLICY

  • Cancellations before August 25, 2025 qualify for a full refund.
  • Cancellations between August 25 and September 19, 2025 qualify for a 50% refund.
  • No cancellations accepted after September 19, 2025.

  
  

  CODE OF CONDUCT

  All attendees of the 2025 WLA Conference must adhere to WLA's Code of Conduct.

  Questions? Contact wylibraryassociation@gmail.com

  Show details