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If the past year has shown us anything, it’s that libraries are places of resilience, of innovation, and of community. Most of all, libraries are places of joy. This year’s conference is a celebration of all the reasons Wyomingites love our libraries. Join us this September 24-26, 2025 at the Best Western Downtown Casper as the Wyoming library community comes together to share stories, strength, and joy at the Annual Wyoming Library Association Conference.
Vendor Prospectus PDF
EXHIBIT SPACES
Exhibit spaces include:
- A skirted table (your choice of table 8' x 3' or 6' x 3')
- Wi-Fi
- Electrical access
Booth materials may be mailed to the conference hotel 1 week prior to the conference. Please clearly indicate that packages are for the WLA Conference and include your name.
Please ship booth materials to: Best Western Downtown Casper,123 West E. St, Casper, WY 82601
Best Western Downtown Casper Hotel Booking Link:
https://www.bestwestern.com/en_US/book/hotel-rooms.51075.html?groupId=A64XF9T3
Exhibit Space Fees:
Early Bird Rate (April 24- July 31) General Rate (Aug 1- Sept 13)
6' x 3 skirted table Early Bird Rate: $325.00 General Rate: $375.00
8' x 3' skirted table Early Bird Rate: $350.00 General Rate: $400.00
Each extra table $200.00 (maximum of 2 extra tables)
REGISTRATION DEADLINE: September 13, 2025
Reserve your space early to guarantee the best rates and options
Preliminary Exhibit Activities & Schedule
| September 24 |
Wednesday
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1- 4pm – Early conference track (no vendors or exhibit hall)
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| September 25 |
Thursday
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7:30am Vendor Set-Up
8:00am Registration Opens!
8:00–9:00am Interest Group Meetings 9:00am-5:00pm Vendor Hall Open
9:30-10:20am Breakout Sessions
10:30–11:30am Vendor Hall Grand Opening! 11:30am–1:30pm Kickoff Luncheon & Keynote Speaker 1:30–2:50pm Breakout Sessions
3:00–3:45pm Vendor Time
4:00–4:50pm Breakout Sessions
5:30pm Awards Reception
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| September 26 |
Friday
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8:00am–12:30pm Vendor Hall Open
8:00–9:00am Vendor Time & Interest Group Meetings 9:00–9:50am Breakout Sessions
10:00–10:30am Coffee and Treats with Vendors 10:30–11:20am Breakout Sessions
11:30–12:20pm Breakout Sessions
12:30pm Author Luncheon
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Sched Conference App
This year we have a new conference app, Sched, to streamline the conference experience for attendees and vendors/sponsors/exhibitors. Some of the features available through the Sched app include:
- ability to interact with attendees
- vendors/sponsors/exhibitors can curate their own profile pages, which can include:
Links to your website
Downloadable information about your product
Access to online catalogs (book vendors)
Photos and videos
Quick and easy access to your contact information
Quick and easy way to gather attendee’s information access to chat platform
Exhibition Cancellation Policy:
- Cancellations received prior to August 1, 2025 will receive a full refund, less a $30.00 processing fee.
- Cancellations received August 1-31, 2025 will receive a 50% refund.
- No cancellation will be accepted after August 31, 2025.
- Contact WLA@amigos.org with cancellation requests or questions.
Did you know that you can also register for a wide range of sponsorship opportunities? To see all of the sponsorships available and to register, click HERE.
Conference Code of Conduct
WYOMING LIBRARY ASSOCIATION