WLA Executive Board Minutes--October 11, 2005

Draft Minutes

Members present: Deb Schlinger, Erin Kinney, Sukey Hohl, Kyan Rios, Troy Rumph, Mary Jayne Jordan, Carey Hartmann, Richard Landreth, Susan Cuthbertson, Cynthia Twing, Laura Grott, Bob Staley, guest Scott Kinney, and Karen Hopkins

President Deb Schlinger called the meeting to order at 7:40 p.m. Cuthbertson declared that a quorum was present. Introductions were made.

Hartmann moved that the minutes of February 3, 2005 be approved as presented. Landreth seconded. Motion carried.

President's Report is available online.

Treasurer's Report and Financial Audit: Grott reported $10,000 was moved from Centralized Acquisitions to operating funds. Conference receipts to date are over $57,900 with over 400 registrations received.

ALA Councilor's Report is available online Mayer verbally thanked WLA for making it possible for her to attend ALA conference and events.

MPLA Representative's Report is available online. Landreth reported that Joe Edelen is retiring as MPLA secretary. Interim secretary and bylaws proposal will be on the agenda at the upcoming MPLA meeting. A reception in Edelen's honor is set for Friday.

State Library Report: Lesley Boughton did not provide a written report, but she reported she has been busy hosting the Western state librarians this week in Jackson.

Section Reports: Reports submitted are available online.

Committee Reports submitted available online. The Financial Audit Committee was omitted from the agenda.

Legislative Committee: Twing reported the committee has been studying alternative methods of library funding. Lacking adequate support, library districts legislation was tabled. A committee handout on the formation of an endowment challenge program similar to that in place for community colleges was discussed.

Hohl moved the Legislative Committee actively pursue this for the upcoming legislative session. Hartmann seconded. Motion carried.

Financial Audit Committee: Grott presented the audit report. The Board reviewed the responses provided by the auditing firm and discussed action to be taken. A recommendation that Grott move from Quicken to QuickBooks would solve several of the recommendations. The board asked Grott to report back with additional information on the transfer and needed training at the next budget meeting.

Old Business:
Among conference activities, Erin Kinney mentioned web casting, conference blogs the PR Swap & Share, Poster sessions, and combined section meetings. About one-third of the attendees are MPLA members. Principal speakers are Roy Tennant, Jamie LaRue, Dorothy Hinshaw Patent, Ken Thomasma and Mark Spragg. Spragg will also be present at the opening night reception. Unfortunately, there was not enough room for all those who wished to attend this reception. Overall, one hundred ten program entries were received.

Landreth reported the 2006 WLA Conference is set for Gillette September 27-30. Patty Myers will be contacted regarding catering for the conference.

Jill Rourke continues work on the conference procedures manual revisions with a hoped for 2006 completion date. The rough draft is helpful as a working document.

Staley reported that the GIS section moved to dissolve the section by a 14-2 vote. The group would like to continue as a round table.

Carey Hartmann moved to sanction the Government Information Round Table. Erin Kinney seconded. Motion approved.

The vote on the WLA bylaws changes will take place at the business meeting Thursday at two p.m.

New Business:
Schlinger presented a suggestion for proposed bylaw changes for 2006. She found it difficult to complete committee appointments in the allotted timeframe, and she would suggest that committee chairs fill vacancies on committees. Hartmann thought it important that the WLA president have final approval.

Jordan moved the proposal of bylaws changes and suggested wording of how committees members are appointed go to the Bylaws Committee for further consideration. Rios seconded. Motion approved.

Meeting was adjourned.

Respectfully submitted,
Karen Hopkins, Recording Secretary