Wyoming Library Association
Executive Board Meeting
February 28, 2006
Cheyenne, WY - Laramie County Library [DRAFT]

Present: Sue Knesel, Jan Segerstrom, Tina Lackey, Erin Kinney, Lesley Boughton, Cynthia Twing, Jamie Markus, Cheryl Wright, Sandra Barstow, Richard Landreth, Ara Anderson, Troy Rumpf, and Lalia Jagers

Absent: Laura Grott, Susan Cuthbertson , Carol Deering and Deb Schlinger

Call to Order: Erin called the meeting to order at 11:20 a.m. and parliamentarian Jamie Markus declared a quorum of board members present. Introductions were made.

Minutes: Sue Knesel made the motion to approve the October 11 minutes; Richard Landreth seconded, and the motion passed. Richard made the motion to approve the Oct 15 meeting; Sue seconded, and the motion passed.

Treasurer's report: The report had been previously posted on-line, and the group reviewed it.

Budget 2006: Ara reported that the Planning Committee had reviewed the budget for the 2006 Conference with registration options for meals or no meals. Patty made the motion recommended by the committee to raise the base registration to a $70 scale and increase the honorarium to $5,000. Sandy Barstow seconded. After discussion, the motion was amended to raise the honorarium line item to $7,000, and the motion passed.

There was some discussion about the confusion of the registration options and keeping track of things, but Laura has been doing it well for several years now.

Restricted funds are listed in the budget, and the consensus was that it is good for the Board to see the list of funds that are separate from the general fund so we have a better understanding of the cash that flows through the organization.

There was a discussion about an Intellectual Freedom Award fund, but it was tabled after some explanation.

Program Printing for the Conference budget was discussed, and Ara made the motion to increase the expense to $1,000. Lalia seconded, and the motion passed.

The Transportation line item for the Conference was discussed, and there was the question of need for shuttle buses from the hotels or for library tours. The question was not answered at this point. Ara made the motion to adopt the budget as amended; Jan seconded, and the motion passed.

President's report: The written report was part of the packet. Most significant is the news that Parliamentarian Susan Cuthbertson and Past-President Debbie Schlinger have resigned because of other duties.

ALA Councilor's report: Sandy Barstow made a brief summary of her written report, and said she was surprised at how much she was involved with ALA with this position.

MPLA Representative's report: Richard Landreth presented a written report and talked about changes in MPLA.

State Librarian's report: Lesley Boughton talked about the new logo and campaign fulfilling the last goal for the marketing committee. Targeting men, creating a library "gift" card, and creating wyominglibraries.com are all exciting ventures.

WSL is moving July this year, and the library will not return to the Barrett building. Temporary quarters are two miles south of the current location, and hopefully another move to the old Laramie County library will take place in the fall of 2007.

Lesley talked about the budget bill and the newspaper project proceeding through legislation. She said the Governor had been very supportive. With the fiscal year ending and starting, there had been a gap in funding, and WSL is catching up this year. A new grant will require metadata workers in each county for the newspaper project. "WYLD 2.0" is a vision she is developing for the future of the statewide consortium.

Legislative Committee: Cynthia Twing presented a written report and reiterated the work of the committee for the endowment plan, which failed, and the current efforts for the Funding Amendment to supplement library budgets for collections.

Lunch break: 1:00 - 1:40 p.m.

Section reports:
Parapros- Planning a June meeting with Trish as speaker
Children's/YA are scheduled for April 28 & 29 in Rawlins
School Library Media will meet April 21 - 22. Jan asked about section by-law changes to match the WLA and about the on-line brochure. Troy said the on-line brochures for each section will work. Each section needs to review their by-laws.

Committee reports:
Audit-Sandy reported that the bookkeeping is moving to Quick Books by the end of August. No other reports were made.

Old Business:

Conference-Ara had reported with budget.
Lesley and Karen Lange are offering Sept.13-15, 2007 in Cheyenne in conjunction with the Book Festival on Sept.14-15. Suggesting Little America or Hitching Post and maybe new libraries to see-It is a confluence of opportunities.

Richard Landreth made a motion to accept the proposal from Cheyenne for 2007; Sue Knesel seconded and the motion passed.

Jill sent word that the Conference procedural manual is coming.

New Business:

Membership-is recruiting jobs
Strategic Plan is on hold since Deb Schlinger, past president, resigned from the Board. Collaborative Summer Library Program-Sue Knesel discussed the importance of the program to Wyoming, and recommended the continual support of WLA by sending past, present, future chairs to the national meeting and training, Children's/YA cannot pay, and most libraries cannot pay. McMurry won't pay. All counties participate in the program. Sue Knesel moved that WLA support the statewide membership in CSLP by providing financial support for travel and related expenses to allow 4 people this year to attend the annual meeting. Richard seconded the motion, and it passed.

WLA Executive Committee recommended that $3,000 be added to the budget line item to send three people to CSLP on an annual basis. Patty made the motion for the budget change; Ara seconded and the motion passed.

Adjournment: With no other business before the board, the meeting adjourned at 2:15 p.m.

Respectfully submitted,
Patty Myers